Office of the City Civil Registrar

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Office of the City Civil Registrar
Department Services
Application for Marriage License
Application for Late Registration (Birth)
Application for Late Registration (Marriage)
Application for Late Registration (Death)
Correction of Entry/ies through R.A. 9048
Change of Name
Updating Records and Registration of Court Decrees
Updating Records and Registration of Legal Instrument
Contact Us
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VISION

Committed to achieve the highest standards in the field of civil registration, archiving, document issuance and information dissemination.

MISSION

To provide prompt and accurate civil document registration, issuance, preservation and information dissemination.

GOAL

The Office of the City Civil Registrar commits itself to the promotion of public service excellence and effective leadership through and effective and efficient interaction with the public that it serves to improve the quality of life.

LEGAL MANDATE

Act No. 3753 or the Civil Registry Law has for its purpose, the establishment of a civil registrar in the Philippines wherein acts, events, legal instruments and court decrees concerning the civil status of persons shall be recorded.

Administrative Order 1 for the Office of the Civil Registrar – General Implementing guidelines of the rules and regulations of the said Act was promulgated for the information, guidance and compliance of Act No. 3753 for all concerned.


SERVICES OFFERED

I. REGISTRATION OF CIVIL REGISTRY DOCUMENT

  A. PROCESSING OF TIMELY REGISTRATION
      i. Registers Certificate of Live Birth
      ii. Registers Certificate of Marriage
      iii. Registers Certificate of Death
      iv. Registers Application for Marriage Licenses

  B. PROCESSING OF DELAYED REGISTRATION
      i. Registers Delayed Registration of Certificate of Live Birth
      ii. Registers Delayed Registration of Certificate of Marriage
      iii. Registers Delayed Registration of Certificate of Death

  C. PROCESSING OF DOCUMENT WITH ERRONEOUS ENTRY/ENTRIES
      i. Receives and Processes Petitions for Correction of Clerical Error in the Civil Registry Record as per:
         i.a. RA 9048
         i.b. RA 9255

  D. REGISTRATION OF COURT ORDERS/LEGAL INSTRUMENT
      i. Registers Judicial Decree/Court Orders
      ii. Registers Legal Instruments

II. ISSUANCE OF CIVIL REGISTRY DOCUMENT

  A. ISSUES CERTIFIED TRUE COPY OF BIRTH RECORDS ON FILE

  B. ISSUES CERTIFIED TRUE COPY OF MARRIAGE RECORDS ON FILE

  C. ISSUES CERTIFIED TRUE COPY OF DEATH RECORDS ON FILE

  D. ISSUES NSO–AUTHENTICATED CIVIL REGISTRY DOCUMENT THRU BREQS
       i. Birth Certificate
       ii. Marriage Certificate
       iii. Death Certificate
       iv. Certificate of No Marriage

III. REGISTRATION OF CIVIL REGISTRY DOCUMENT

   i. Provides Library Services for Civil Registry Document

  ii. Encoding Services of Civil Registry Records to the OCCR Database

  iii. Book binds the Civil Registry Records registered in the Office

IV. ADMINISTRATIVE SERVICES

  A. PERSONNEL MANAGEMENT
      i. Benefits Administration
      ii. Employee Discipline
      iii. Performance Management
      iv. Conduct Personnel Audit/Inventory
      v. Maintain Employees 201 files
      vi. Recommend Trainings/Staff Development Programs

  B. BUDGET CONTROL
      i. Preparation of Work and Financial Plan and Annual Investment Plan
      ii. Preparation of Office Budget Requests

  C. SUPPLY AND PROPERTY MANAGEMENT
      i. Preparation of Annual Procurement Plan
      ii. Preparation of Annual Project Procurement Management Plan
      iii. Preparation of Purchase Requests

  D. I.T. SUPPORT
      i. Troubleshoots Computer System with Problems
      ii. Troubleshoots Electronic/Mechanical Equipment

 


REQUIREMENTS

  1. At least two (2) valid IDs of applying couple upon personal appearance (strictly required)
  2. Valid ID of parents upon personal appearance (strictly required) and accomplished Parental Consent (18-21 years old) or Parental Advise (22-25 years old) duly verified and taken oath in front of the Civil Registrar
  3. Birth Certificate (new) – 1 original & 2 photocopies
  4. Certificate of Attendance to Pre-Marriage Seminar by CHD – 1 original & 2 photocopies
  5. Barangay Certificate – 1 original & 2 photocopies
  6. CENOMAR (Certificate of No Marriage issued by NSO) – 1 original & 2 photocopies
  7. Payment/Fee:
    For Filipino applicant
    Seminar Fee Php 100.00
    Marriage Application Php 100.00
    Marriage License Fee Php 50.00
    For Foreigner applicant
    Legal Capacity Registration Php 1000.00
    Seminar Fee Php 100.00
    Marriage Application Php 100.00
    Marriage License Fee Php 50.00
  8. Additional documents needed:
    For Widow/Widower
    Death Certificate of deceased spouse issued by Local Civil Registrar or NSO 1 original & 2 photocopies
    CENOMAR issued by NSO 1 original & 2 photocopies
    For Annulled Marriage
    Certificate of Finality of Annulment issued by the Court 1 original & 2 photocopies
    Certificate of Registration from Civil Registrar for registration of the Annulment Papers 1 original & 2 photocopies
    For Foreign Applicants
    Passport ID 2 photocopies (present the original for counterchecking)
    Stamped or Printed DATE of ARRIVAL (latest) on the passport 2 photocopies
    Certificate of Legal Capacity to Marry issued by the foreigner’s diplomatic official in the Philippines 1 original & 2 photocopies
    Divorce Decree (for DIVORCED APPLICANTS – translated if in non-English content)
    If foreigner is a widow/widower, same requirements above apply
    If applicant is a naturalized citizen, Naturalization Papers 2 photocopies (present the original for counterchecking)


REQUIREMENTS

  1. Accomplished Certificate of Live Birth (COLB) in four (4) copies, original signatures affixed;
  2. Backside of COLB (Affidavit for Delayed Registration of Birth) must be accomplished and notarized or subscribed by authorized Officer;
  3. Certificate of No Record issued by Civil Registrar;
  4. Negative Certification issued by National Statistics Office;
  5. Any two of the following documentary evidences, showing Name of Child, Name of Mother and Name of Father, to wit:
  6. If illegitimate during birth of child, and the mother is not the applicant/informant attached;
  7. Affidavit of two disinterested persons attesting to the circumstances of the birth of the child
  8. Payment/Fee:
    Late Registration Fee Php 250.00
    Live Birth Form Fee Php 50.00


REQUIREMENTS

  1. Accomplished Certificate of Marriage (COM) in four (4) copies, original signatures affixed;
  2. Certificate of No Record issued by Civil Registrar;
  3. Negative Certification issued by National Statistics Office;
  4. A copy of the Marriage Contract obtained by the couple from the marriage ceremony with License or Affidavit of Art. 34 – 1 original & 2 photocopies
  5. Affidavit executed by the Church/Solemnizing Officer OR by the couple attesting to the existence of the marriage ceremony and the reason for the delayed registration – 1 original & 2 photocopies;
  6. Payment/Fee:
    Late Registration Fee Php 250.00
    Marriage Form Fee Php 50.00


REQUIREMENTS

  1. Accomplished Certificate of Death (COD) in four (4) copies, original signatures affixed;
  2. Backside of COD (Affidavit for Delayed Registration of Death) must be accomplished and notarized or subscribed by authorizing officer;
  3. Certificate of No Record issued by Civil Registrar;
  4. Negative Certification issued by National Statistics Office;
  5. Death Certificate issued from the Church;
  6. Affidavit executed by the Hospital/Clinic Administrator OR attendant at death if death occurred in the said institution of under the care of the attendant; in default of the afore-mentioned the Affidavit shall be executed by the default, shall be executed by the nearest relative or the person having charge of the patient;
  7. Payment/Fee:
    Late Registration Fee Php 250.00
    Death Form Fee Php 50.00


REQUIREMENTS

  1. Accomplished Petition Form RA9048 1.1 (CCE);
  2. If petitioner is not the document owner or any of the parents, then attach Power-of- Attorney;
  3. Certificate of Birth (NSO copy)
  4. Certificate of Birth (Local copy)
  5. At least two (2) of the following:
    1. Baptismal Certificate
    2. COMELEC Voter’s record
    3. GSIS or SSS record
    4. Driver’s License
    5. Land Title/Certificate Transfer of Title
    6. School Record
    7. Bank Records
    8. Others (as may be required by the Civil Registrar)
  1. Required Clearances, to wit:
    1. Certificate of Employment with no pending administrative case (for employed) or Affidavit of Unemployment (for unemployed applicants); Business permit (self-employed);
    2. NBI Clearance
    3. PNP Clearance
  1. Payment/Fee:
    Filing Fee for CCE Php 1000.00
    Mailing Fee Php 80.00
    Endorsement Fee Php 250.00


REQUIREMENTS

  1. Accomplished Petition Form RA9048 4.1 (CFN);
  2. If petitioner is not the document owner or any of the parents then attach Power-of- Attorney;
  3. Certificate of Birth (NSO copy);
  4. Certificate of Birth (Local copy);
  5. At least two (2) of the following public or private document upon which correction shall be based, to wit:
    1. Baptismal Certificate
    2. COMELEC Voter’s Affidavit/rec
    3. Employment Record
    4. GSIS or SSS record
    5. Medical Record
    6. Business Record
    7. Driver’s License
    8. Land Title/Certificate of Land Transfer
    9. Insurance Record
    10. Bank passbook
    11. Others (as may be required by the Civil Registrar)
  1. Payment/Fee:
    Filing Fee for CFN Php 3000.00
    Mailing Fee Php 80.00
    Endorsement Fee Php 250.00
    Migrant Petition Fee (addition)
    (for Migrant Petitions – Out-of-Town applications)
    Php 500.00


REQUIREMENTS

  1. Petition – 1 original & 2 photocopies;
  2. Court Decision – 1 original & 2 certified true copies
  3. Certificate of Finality – 1 certified true copy, 2 photocopies
    Notes: If petition is filed outside of Cebu City, a Certificate of Registration from the CCR/MCR of that City/Municipality is required and all document must be certified true copies from the Civil Registrar of the City/Municipality; and all Document submitted shall be Certified True Copies from the Clerk of Court where the petition was filed.
  1. Payment/Fee:
    Adoption
    a) Foreign Adoption
    b) Local Adoption
    b.1. If both parents for joint adoption are, or if Lone adopter is, not the Natural/ Biological Parent
    b.2. If one or both parents for joint adoption are, or if then Lone adopter is, the Natural/Biological Parent
    a) Php 2000.00

    b.1. Php 1000.00
    b.2. Php 500.00
    Annulment of Marriage Php 500.00
    Legal Separation Php 500.00
    Declaration of Absolute Nullity of Marriage Php 500.00
    Annotation of Divorce Php 500.00
    Annotation of Civil Registry Records of Foreign document registered in Manila Civil Registry Php 500.00
    Correction of Entry/ies through Court Proceedings Php 500.00
    Correction of Name through Court Proceedings Php 1000.00
    Court Decision recognizing or Acknowledging natural children or impugning or denying recognition Php 500.00
    Judicial determination of paternity Php 500.00
    Court decision or order on the Custody of minors and guardianship Php 500.00
    Aliases Php 1000.00
    Naturalization by Court Proceedings Php 2000.00
    Repatriation or Voluntary Renunciation of Citizenship through the Court Php 2000.00
    Court Declaration of Presumptive Death Php 500.00
    Registration of other Court Orders/Judicial Decrees Php 500.00


Registration of Legal Instrument Fees:


Affidavit to Use the Surname of the Father through R.A. 9255 Php 500.00
Affidavit of Acknowledgement/Affidavit of Admission of Paternity/ Affidavit Recognizing Natural Children Php 500.00
Affidavit of Legitimation by Subsequent Marriage of Natural Parents Php 500.00
Voluntary Emancipation of a Minor Child Php 100.00
Supplemental Report of Birth Php 200.00
Option/Election to Philippine Citizenship Php 2000.00
Certificate of Naturalization Php 2000.00
Affidavit or Oath of Allegiance or Wife or children of a Citizen Php 2000.00
Certificate of Legal Capacity to Marry Php 1000.00
Affidavit of Reappearance Php 1000.00
Certificate of Repatriation Php 1000.00
Authorization or Ratification of Artificial Insemination Php 1000.00
Registration of other Legal Instrument Php 500.00

REQUIREMENTS


a) Affidavit to Use the Surname of the Father (RA 9255)

  1. Three (3) Original Copies (with original signature) of the Affidavit to Use the Surname of the Father (AUSF), typewritten and duly signed by the father;
  2. Three (3) Original Copies of Affidavit of Consent of the Mother;
  3. Two (2) photocopies of birth certificate (Form 1A) or Certificate of Live Birth of the child;
  4. Any document showing clearly the paternity between the father and the child: (Strictly required when the name of the father does not appear in the birth record of the child), i.e.;
    1. Employment records (with benefeciaries)
    2. SSS/GSIS records
    3. Insurance
    4. Statement of Assets and Liabilities
    5. Individual Income Tax Return (ITR) of the father
    6. Others (showing relationship between father and child)
  1. Three (3) Original Copies of Affidavit of Acknowledgement/Recognition duly signed by the father (Strictly required when the father does not appear in the birth record of the child);
  2. Three (3) copies of Affidavit of Consent of the Child, if the child is 18 years old and above;
  3. Show valid IDs of both parents (i.e. SSS/GSIS, Voter’s ID, Postal ID, Driver’s License, Passport, etc.)

b) Affidavit of Recognition (for birth records of those born before August 3, 1988)

  1. Three (3) original copies of Affidavit of Acknowledgement/Recognition duly signed by the father (must be typewritten/computer printout);
  2. One (1) original and two (2) photocopies of Birth Certificate (Form 1A) or Certificate of Live Birth;
  3. Any document showing clearly the paternity between the father and the child, i.e.;
    1. Employment records (with benefeciaries)
    2. SSS/GSIS records
    3. Insurance
    4. Statement of Assets and Liabilities
    5. Individual Income Tax Return (ITR) of the father
  1. Show valid ID of the parents (i.e. SSS/GSIS ID, Voter’s ID, Postal ID, Driver’s License, Passport, etc.)

c) Affidavit of Legitimation by Subsequent Marriage

  1. Three (3) original copies of Affidavit of Legitimation duly signed by the parents (must be typewritten/computer printout);
  2. Three (3) original copies of Affidavit of Recognition by the father (if the father’s name does not appear in the original birth certificate);
  3. One (1) original and two (2) photocopies of the Marriage Contract of the parents;
  4. Certificate of No Marriage CENOMAR, from the National Statistics Office of both parents;
  5. Any document showing clearly the paternity between the father and the child, i.e.;
    1. Employment records (with benefeciaries)
    2. SSS/GSIS records
    3. Insurance
    4. Statement of Assets and Liabilities
    5. Individual Income Tax Return (ITR) of the father
  1. Show valid ID of the father (i.e. SSS/GSIS ID, Voter’s ID, Postal ID, Driver’s License, Passport, etc.)

d) Supplemental Report of Birth

  1. Any document showing clearly the paternity between the father and the child, i.e.;
    1. Name of Document Owner
    2. Date of Birth, Marriage or Death
    3. Registry Number
    4. Entry/entries omitted during the time of registration
    5. Reason for omission of the entry/ies during the event
    6. Purpose in supplying the omitted data
  1. Two (2) photocopies of Certificate of Birth showing omitted data
    Note: The one to file the supplemental report are the following:
    1. Parent
    2. Guardian
    3. Party concerned (of legal age)


CONTACT US

OFFICE OF THE CITY CIVIL REGISTRAR

Ground Floor, City Health Building
Gen. Maxilom Extension, Cebu City

Tel. nos. (032) 2332484 / 2326664

City Civil Registrar: Atty. Evangeline T. Abatayo
Assistant Head: Mr. Oscar Molo

Last Updated on Friday, 02 August 2013 16:45  

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