INTRODUCTION

The General Services Office was viewed as an indispensable arm in carrying out the purpose of the City Government. Its creation was evident in providing expertise in technical assistance and support to the City Mayor in the implementation of measures to ensure the delivery of basic services and adequate facilities. For more than seven years now, the GSO, formerly the Department of General Services has been tasked in developing general services plans and strategies and implements the same upon the approval of the City Mayor.

VISION

An efficient, competent, and fully equipped office looking towards effective and fast delivery of services.

MISSION

Services are delivered promptly.

LEGAL MANDATE

Pursuant to the Constitutional provision on local autonomy and as mandated by RA 7160, otherwise known as the Local Government Code of 1991, the Sangguniang Panlungsod of the City of Cebu passed Ordinance No. 1532 “An Ordinance Creating the General Services Office Headed by the General Services Officer in the City of Cebu”  through SP Resolution No. 386 dated August 22, 1994.

DEPARTMENT SERVICES

1. Takes custody of and be accountable for all the properties, real or personally-owned by the City of Cebu and those granted to the city in the form of donation, separation, assistance and counterpart of joint projects; 
2. Implements long and short-range plans covering preventive maintenance and rehabilitation systems and service facilities’ improvements including buildings, heavy and light equipment owned by the City. 
3. Processes bulk acquisition of expandable and non-expandable materials for distribution to the different city government offices.  
4. Facilitates the rental for local government properties, whether real or personal, which will be leased by the City of Cebu to public or private entities.  
5. Provides equipment support to the different government projects, calamities or disasters within the City. 
6. Maintains and supervises janitorial and security services of the City Hall Building. 
7. Takes charge of the registration, licensing, and insurance of government properties such as motor vehicles, firearms, handheld radios, and buildings.

Administrative Support Division

1. Budget Management
2. Maintain GSO Personnel Data
3. Preparation of Payroll
4. Handling of Documents
5. Reproduction of Documents

Supply Management Division

1. Storekeeping and Issuance of Supplies
2. Inventory and Liquidation of Bulk Purchases
3. Procurement Services of Supplies
4. Inspection of Supplies Delivered and Acceptance Thereof
5. Subscription of Newspaper for all offices
6. Publication and Payment of Invitation to Bid
7. Processing of Payment for Janitorial Services

Property Management Division

1. Management of Cebu City-Owned Real Properties
2. Inventory of Cebu City-Owned Property, Plant & Equipment
3. Registration of Cebu City-Owned Vehicles and Buildings
4. Insurance of Cebu City-Owned Vehicles and Buildings
5. Licensing of Cebu City-Owned Firearms and Handheld Radios
6. Disposal of City-owned Properties
7. Issuance of Documents for Cebu City-Owned Properties
8. Re-issuance of Returned Cebu City-Owned Serviceable Equipment
9. Hauling of Returned City-Owned Properties from Different Offices

Equipment Repair and Maintenance Management Division

1. Preventive Maintenance Services of all city-owned motor vehicles
2. General Rehabilitation of Cebu City-Owned Heavy Equipments
3. Component and Fabrication Services
4. Scheduling/Dispatching of Requested Vehicles
5. Warehousing (Spare parts only)
6. Tire Maintenance Services
7. Repair of Light Vehicles, Heavy Equipment and Buses

Building Maintenance Services Division

1. Provide Electrical and Air-conditioning Services
2. Provide Manpower Services
3. Provide Carpentry Services
4. Provide Painting Services
5. Provide Plumbing Services
6. Drafting of Plans for different Cebu City Departments’ / Offices’ projects
7. Operate Elevator
8. Operate Stand-by Generator in case of Power Failure
9. Delivery of Tents and Stage to various Barangays per request

A. ADMIN DIVISION

1. Re-orientation on how to prepare payroll & its supporting papers such as leave application and DTR
2. Re-orientation on how to fill up SAL, PDS
3. Updating of the employees’ seminars/trainings undertaken
4. Re-orientation on how to prepare the APP, AIP, PPMP, Service Based, and other financial statements needed

 B. SUPPLY MANAGEMENT DIVISION

1. Construction of fully equipped fuel depot at SRP
2. Increase budget allocation for Fuel and Supplies
3. Enough manpower to support fuel depot

C. PROPERTY MANAGEMENT DIVISION

D. BUILDING MAINTENANCE DIVISION

1. Hiring of skilled personnel
2. Procurement of Modern Tools
3. Inclusion of BMS personnel to have an authority to collect overtime pay

 E. EQUIPMENT REPAIRS, MAINTENANCE AND MANAGEMENT DIVISION

1. Develop system for speedy and smooth facilitation of transportation requests

Accomplishments are from January to March 2010.

BUSES REPAIR SECTION

1. Clutch Repairs  – 20 repairs
2. Engine Overhaul – 63 repairs
3. Engine Tune-up – 11 repairs
4. Hydraulic/Steering System Repair – 12 repairs
5. Trouble Shoot/ Brake System – 40 repairs
6. Trouble Shoot/ Repair Electrical System – 24 repairs
7. Underchassis Repair/ Attachment/Accessories – 72 repairs
8. Welding – 30 repairs

HEAVY EQUIPMENT SECTION

1. Clutch Repairs  – 11 repairs
2. Engine Overhaul – 15 repairs
3. Engine Tune-up – 36 repairs
4. Hydraulic/Steering System Repair – 160 repairs
5. Service Call – 45 repairs
6. Trouble Shoot/ Brake System – 40 repairs
7. Trouble Shoot/ Repair Electrical System – 24 repairs
8. Underchassis Repair/ Attachment/Accessories – 72 repairs
9. Welding – 30 repairs

LIGHT EQUIPMENT SECTION

1. Accessories – 220 repairs
2. Clutch Repairs – 29 repairs
3. Change Engine/Rehab – 7 repairs
4. Engine Overhaul – 23 repairs
5. Engine Tune Up – 68 repairs
6. Painting – 6 repairs
7. Radiator Repair / Overhaul – 58 repairs
8. Service Call – 32 repairs
9. Troubleshoot/Repair Brake System – 95 repairs
10. Troubleshoot/Repair Electrical System – 11 repairs
11. Underchassis Repair – 79 repairs
12. Welding – 6 repairs

OPERATION SECTION

1. January – 720 requests for bus transportation
2. February – 590 requests for bus transportation
3. March – 661 requests for bus transportation

TIRE SECTION

1. Change Brand New Tires and Used Tires – 446 units
2. Vulcanize Flat Tires; Repalced Inner Tubes – 329 units
3. Rescue Flat Tires – 17 units
4. Tire Rotation/Tire Swap; Check Air Pressure; Retightening Bolts – 27 units
5. Shop Cleaning; Arrange Waste Tires - Weekly

COMPONENT REPAIR AND FABRICATION SECTION

1. Electrical / Eleectronic Repair – 4 repairs
2. Machining and Fabrication – 1 repair
3. Welding and Fabrication – 23 repairs
4. Engine Overhaul/Rehabilitation – 2 repairs
5. Calibration – 10 repairs
6. Aircon Repair/Freon Charging – 18 repairs
7. Repainting – 6 repairs
8. Upholstery – 16 repairs
9. Radiator Overhaul – 9 repairs

PREVENTIVE MAINTENANCE SECTION

1. January – 425 PMS
2. February – 380 PMS
3. March – 409 PMS

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GENERAL SERVICES OFFICE